How to Hire Bar Staff for Events

  1. Hire a Bartender
  2. Bar Staff
  3. How to Hire Bar Staff for Events

When it comes to hosting a successful event, one of the most important details is ensuring that you have the right bar staff in place. Whether you are planning a wedding, corporate event, or any other special occasion, it is essential to make sure that your guests are well taken care of and that they have an enjoyable experience. Hiring the right bar staff can make or break your event, so it is important to take the time to find the perfect people for the job. In this article, we will discuss the essential steps to take when hiring bar staff for events, so that you can ensure your event goes off without a hitch.

Finding Potential Bar Staff for Events

The first step when it comes to hiring bar staff for your event is to find the right people.

Job boards, social media, and referrals are all great ways to find potential candidates. When searching job boards, make sure to specify that you’re looking for bar staff who are available on the date of your event. You can also post on social media platforms such as LinkedIn or Facebook to find potential candidates. And don’t forget to ask your network if they know of any qualified bar staff who might be interested in the job.

Vetting Potential HiresOnce you’ve identified potential candidates, it’s important to thoroughly vet them before making a hiring decision. This includes conducting criminal background checks and asking for references. You should also be sure to ask about their experience in bartending and customer service. If you have any doubts about a potential hire, it’s best to move on to the next candidate.

Conducting Interviews Once you’ve identified a few strong candidates, it’s time to conduct interviews with them. Be sure to ask questions that will help you get a better sense of their bartending and customer service skills. Ask about their experience in similar events and how they handled difficult customer situations. Also, be sure to discuss the expectations for the job and provide details about the pay rate.

Training Bar Staff Once you’ve selected your bar staff, it’s important to provide them with adequate training before the event. This includes going over safety protocols, customer service standards, and any other expectations for the job. It’s also important to provide clear instructions on how to prepare drinks and handle money transactions. Additionally, be sure to clearly set expectations for the pay rate.

Managing Bar Staff on the Day of the Event On the day of the event, it’s important to make sure that your bar staff know their assignments and are prepared for any unexpected situations. Make sure that everyone has a copy of their schedule and knows where they need to be at all times. Additionally, have a backup plan in case someone is sick or unable to attend.

Legal Considerations

Finally, there are some legal considerations when it comes to hiring bar staff for events.

Depending on your location, you may need to obtain permits or insurance in order to serve alcohol at your event. Additionally, make sure that all bar staff are of legal drinking age and that they follow any applicable laws or regulations.

Training Bar Staff

Training bar staff is a crucial component of ensuring a successful event. Having a well-trained team of bartenders and bar staff is essential for ensuring the safety of guests, providing a high level of customer service, and staying compliant with local regulations. When it comes to training bar staff, there are certain best practices you should keep in mind.

Safety protocols should be emphasized, such as proper food handling, first aid, and alcohol service. Additionally, customer service standards should be set to ensure guests have an enjoyable experience. In addition to the training itself, it’s important to consider the pay rate for bar staff. Depending on your budget, you may need to adjust the pay rate accordingly.

It’s also important to weigh the cost of hiring additional staff versus the cost of having existing staff work longer hours or additional shifts. Overall, having a well-trained team of bar staff is essential for any event. By following these best practices and setting the right pay rate, you’ll be able to hire and retain the best bar staff for your event.

Vetting Potential Hires

When it comes to hiring bar staff for events, it’s crucial to thoroughly vet potential hires. This includes conducting criminal background checks, referencing past employers, and more. It’s important to ensure that the person you hire is trustworthy and can be relied upon.

In addition to background checks, interviews are an essential part of the vetting process. When conducting interviews, it’s important to ask questions that can help you determine the candidate’s ability to perform in the role. Ask questions such as: “What experience do you have in working as a bartender?”, “What is your knowledge of alcoholic beverages?” and “How would you handle a difficult customer?”. Additionally, it’s important to pay attention to body language and other nonverbal cues in order to get a better understanding of the candidate's personality.

Overall, thoroughly vetting potential hires is key to finding the right bar staff for your event. Make sure to conduct criminal background checks and reference past employers, as well as ask meaningful questions during the interview process.

Managing Bar Staff on the Day of the Event

On the day of your event, it is essential to ensure that your bar staff is prepared and organized. To make sure everything runs smoothly, there are certain steps you should take to manage your bar staff. First, make sure that your bar staff is aware of their individual roles and responsibilities.

Before the event begins, have a meeting with your staff to go over their assignments and ensure everyone is on the same page. Make sure to provide them with resources such as menus and pricing lists so that they have all the information they need to do their job. It’s also important to have a backup plan in case one of your bar staff members is unable to attend. Have a few people on standby in case someone gets sick or has an emergency.

This will help ensure that your event runs as smoothly as possible even if something unexpected happens. Finally, it’s important to provide your bar staff with feedback after the event. Ask them for their input on how they think the event went and what could be improved upon for next time. This will help you develop better strategies for managing your bar staff in the future.

Legal Considerations When Hiring Bar Staff

When hiring bar staff for your event, there are a few legal considerations you should be aware of. Depending on the type of event, you may need to secure certain permits and insurance to ensure you are meeting all local laws and regulations. These permits and insurance will vary by location, so it's important to research the requirements in your area before hiring any bar staff. Permits may be required for serving alcohol at your event, depending on the type and size of the gathering. Alcoholic beverage permits must be obtained from the local government or other regulatory body in advance.

Additionally, you may need to secure a license for the venue where the event is taking place, if it doesn't already have one. Another important legal consideration when hiring bar staff is ensuring they are properly insured. This is especially important if you are hiring an independent contractor. You may want to review their insurance policy to make sure they are adequately covered in the event of an accident or other incident. Finally, you should also make sure that all bar staff you hire understand the laws and regulations related to serving alcohol. They should be familiar with state laws concerning serving alcohol to minors and intoxicated individuals, as well as other laws governing responsible service of alcohol.

Finding Potential Bar Staff

When it comes to finding potential bar staff for your event, there are a number of options available.

Job boards, social media, and referrals are all excellent ways to find qualified candidates.

Job Boards

– Job boards are a great way to reach out to potential bar staff. Posting an ad on a job board can help you reach a large pool of candidates quickly and easily. Be sure to include details about the event, job expectations, and any qualifications or experience that is needed for the position.

Social Media – Social media can be a great way to find potential bar staff. Platforms like Facebook, LinkedIn, and Twitter can help you spread the word about your event and your hiring needs. You can also use social media to connect with potential bar staff who may have the skills and experience you’re looking for.


– Referrals are another effective way to find potential bar staff.

Ask your contacts if they know anyone who might be interested in working at your event. You can also reach out to local bars or restaurants and ask them if they know of any experienced bar staff who might be interested in the job. Hiring bar staff for events can be a daunting task, but it doesn't have to be. By following the best practices outlined in this article, you can find, interview, and hire the right bar staff for your event with ease.

To do this, you should start by identifying potential bar staff members and vetting them through background checks and interviews. Once you have chosen the right people for the job, you should train them and manage them on the day of the event. Finally, you should keep legal considerations in mind when hiring bar staff for events. By taking these steps, you can ensure that your event runs smoothly and successfully.

Additionally, it is important to make sure that your bar staff are properly licensed and insured in order to protect yourself from any potential legal issues.